Companies all over the globe are moving away from meetings with a Board pack and looking to go paperless. Many old-timers do not like the switch to paperless as carrying board pack to meetings has been a practice for them for a long time. Using software to conduct paperless meetings has a lot of advantages, click here to know about them. Going paperless is good for the environment, beyond that there are many benefits in cost savings reports www.digitaljournal.com.
The most significant cost saving you can do for your company by paperless meeting is reduced expense involved in buying a paper. A considerable amount of money can be saved by eliminating or reducing paper usage. Apart from the cost saving, there are many other benefits too. Listed below are a few.
Easy to manage board pack: Bases on the agenda of your meeting, the paper-based board pack can be from 1 or 2 pages to an as big as a book. If the board pack has a lot of pages, carrying it from office to home and vice versa can be a challenge as you may forget to bring it. That not means you go the meeting without reviewing it, but also means you may have to get it reprinted which is an overhead. In contrast to that, the paperless meetings the content is available online or virtually anywhere. You can view it wherever, whenever you want on the go on your device, without having to carry along a large book.
More secure: With papers, there is a chance of losing or misplacing it. It essentially means that sensitive information can get into the hands of unintended people. The same cannot be said when you use software for paperless meetings. You will not have to print out anything and access is limited to the people who are participants in the meetings. If the device containing data regarding confidential meetings is lost and someone tries to access it, the auto purge option deletes data after a few unsuccessful tries.
Real-time updates: If the board pack needs last minute changes and due to which it is edited, the participants can see those updates in real-time using board meeting apps. These changes are observed immediately after the edit is saved and hence everything is well synchronized. There are no surprises to anyone in the meeting room about the last-minute changes. The same is not possible with traditional meetings as you will need time to reprint and redistribute the edited sheets.
Easy note taking: Taking notes on a piece of paper leads to a lot of confusion due to lack of memory of the context and the exact reasons for jotting something on the paper. There is also a high probability of losing the sheet of paper on which you would have taken notes. The same cannot be said about paperless meetings as you can make notes on your copy of the virtual material using the device of your choice. The same is saved on your device, and hence loss of data is impossible.